On October 1, 2023, the California Civil Rights Council’s proposed modifications to the regulations applicable to the use of the criminal history of job applicants by employers conducting criminal background checks for employment purposes will take effect. These modified regulations were approved by the State of California Office of Administrative Law in July 2023.
California employers using background checks must comply with the Fair Chance Act which requires them to wait until after a conditional job offer to inquire about criminal history, conduct an “individualized assessment” before rejecting applicants due to criminal history, and follow a specific notice process if adverse action is taken based on the criminal history.
The Civil Rights Council is amending California Code of Regulations Title 2 Div. 4.1 Ch 5 SubCh 2 Article 2 Section 11017.1 which regulates the consideration of conviction history in employment decisions. Specifically, the Notice of Approval of Regulatory Action from the Office of Administrative Law states that the Civil Rights Council is amending regulations:
- Pertaining to the consideration of conviction history prior to a conditional offer of employment;
- Pertaining to consideration of certain types of conviction history;
- Governing what an employer must do when they intend to deny an applicant employment conditionally offered because of the applicant’s conviction history;
- Prohibiting disparate treatment;
- Used to determine adverse impact;
- Outlining procedural requirements; and
- Defining terms used in Section 11017.1.
The modified regulations expand the definition of “employer” to include “any entity that evaluates an applicant’s conviction history on behalf of an employer, or acts as an agent of an employer, directly or indirectly.” The regulations also clarify that an “applicant” now includes “an existing employee who is subject to a review and consideration of criminal history.”
In addition, among other changes, the modified regulations prohibit employers from using job advertisements or job postings that indicate an applicant with a criminal history will not be considered for employment. California employers that conduct background checks should review the “Final Text of Modifications to Employment Regulations Regarding Criminal History.”
Both the “Notice of Approval of Regulatory Action” from the California Office of Administrative Law and the “Final Text of Modifications to Employment Regulations Regarding Criminal History” from the California Civil Rights Council are available on a single document that combines the two on the ConsumerFinancialServicesLawMonitor.com website.
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