The U.S. Citizenship and Immigration Services (USCIS) – the government agency that oversees lawful immigration to the United States – has announced the publishing of a new version of “Form I‑9, Employment Eligibility Verification” that employers must use to verify the identity and employment authorization of their employees beginning on November 1, 2023.
Only the new Form I-9 dated “08/01/2023” may be used beginning on November 1, 2023. The version date can be found in the lower left corner of the form. A revised Spanish Form I-9 dated “08/01/2023” is available for use in Puerto Rico only. The USCIS also offers a “Form I-9 Employment Eligibility Verification: Summary of Changes to Form and Instructions” for employers.
Overview of Form I-9 changes:
- Reduced Sections 1 and 2 to a single sheet. No previous fields were removed. Multiple fields were merged into fewer fields when possible, such as in the employer certification.
- Moved the Section 1 Preparer/Translator Certification area to a separate Supplement A that employers can use when necessary. This supplement provides three areas for current and future preparers and translators to complete as needed. Employers may attach additional supplements as needed.
- Moved Section 3 Reverification and Rehire to a standalone Supplement B that employers can use as needed for rehire or reverification. This supplement provides four areas for current and subsequent reverifications. Employers may attach additional supplements as needed.
- Removed use of “alien authorized to work” in Section 1 and replaced it with “noncitizen authorized to work” and clarified the difference between “noncitizen national” and “noncitizen authorized to work.”
- Ensured the form can be filled out on tablets and mobile devices by downloading onto the device and opening in the free Adobe Acrobat Reader app.
- Removed certain features to ensure the form can be downloaded easily. This also removes the requirement to enter N/A in certain fields.
- Improved guidance to the Lists of Acceptable Documents to include some acceptable receipts, guidance, and links to information on automatic extensions of employment authorization documentation.
- Added a checkbox for E-Verify employers to indicate when they have remotely examined Form I-9 documents.
Overview of Form I-9 Instructions changes:
- Reduced length from 15 pages to 8 pages.
- Added definitions of key actors in the Form I-9 process.
- Streamlined the steps each actor takes to complete their section of the form.
- Added instructions for the new checkbox to indicate when Form I-9 documents were remotely examined.
- Removed the abbreviations charts and relocated them to the M-274.
In addition, the USCIS is offering a “Form I-9 Overview Webinar” so employers may learn about Form I-9 requirements, step-by-step instructions on how to complete each section, acceptable documents, retention, and storage. All U.S. employers must complete a Form I-9 for every individual they hire. The Form I-9 is available on the USCIS website at USCIS.gov/i-9.
ClearStar is a leading Human Resources technology company specializing in background checks, drug testing, and occupational health screening. ClearStar offers employers “better, easier, faster, and safer” workforce screening solutions that include Form I-9 verifications to ensure legal workforces. To learn more about ClearStar, contact us today.
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